Administration and the Office of the Clerk
THE OFFICE OF THE CLERK: ADMINISTRATIVE ARM OF THE PARLIAMENT
The administration of the Rodrigues Regional Assembly is through its Secretariat of the Assembly, also referred to as the Office of the Clerk and which is headed by the Clerk of the Assembly. The latter provides the Chairperson and Members with secretarial assistance. Above and beyond his duties of heading the Table inside the Chamber, the Clerk is the custodian of all documents and records pertaining to the Assembly. He further has to advise the Chairperson and Members on all matters of procedure. The Standing Orders and Rules of the Assembly also designate the Clerk and/or his deputy to act as secretary to Committees of the Assembly.
The Office of the Clerk of the Regional Assembly is small in size and therefore also amounts, in effect, to the human resource department of the Assembly. Besides the Clerk as Accounting Officer of the organization, the office is staffed to perform all the administrative functions of the organization. This includes the provision of all support services namely clerical, typing, filing, maintenance of the office accommodation, transportation, reception, telephone, facsimile and communication systems, collection and delivery of documents.
Furthermore, the Office of the Clerk disseminates information on the role and importance of the Regional Assembly for the inhabitants of Rodrigues to visitors of the Assembly House and also aspires to deliver same to the inhabitants of Rodrigues themselves in their everyday environment. This educational function was brought about to raise awareness amongst the Rodriguan population of the impact of the Regional Parliament on their day-to-day life.
The Secretariat is also in charge of the hospitality activities of the Assembly. For instance, it has to cater for the whole logistics of hosting Members of the Assembly and officers of the Rodrigues Regional Assembly. The Regional Assembly being a landmark and most significant institution in the Rodriguan context, it also enjoys exchanges with different local and international organisations.
The Assembly aspires to deliver maximum training to its staff, both in-house and elsewhere so as to deliver the best possible service to all its service users and collaborators. Politicians will come and go at the Regional Assembly just like in any other Assembly House; however, the staff remains to serve the government of the day. It is therefore essential that the staff receives the most appropriate training so as to better assist the people who are chosen by the population to manage the country on their behalf.
